This privacy policy covers OTR’s treatment of personal information or personally identifiable information (both “Personal Information”) that may be collected or submitted when the web-user (“you”) are using OTR’s website or services. This policy does not apply to companies that OTR does not own or control, or to individuals that are not under OTR’s supervisory control.

While using OTR’s website, you may submit Personal Information when registering for services and posting content. Depending on the service or process, the Personal Information you may be asked to provide is your:

Name
Email Address
Phone number
Age
Gender or other demographic information

Personal Information may also be collected, or your IP address logged, when you visit OTR’s website. Your IP information allows us to understand how you use our site and to enable us to make changes to our site in order to improve your experience. Information regarding your computer, your connection to our website (such as your browser type, operating system and platform), and your user history (including, but not limited to, your session information, page errors and the length of your visits to specific pages within our website) may also be collected.

Our website is not aimed at children under 13 years old and we will not collect, use, provide or process in any other form any personal information of children under the age of 13 deliberately.

We therefore also ask you, if you are under 13 years old, please do not send us your personal information (for example, your name, address and email address). If you are under 13 years old and you nevertheless wish to ask a question or use this website in anyway which requires you to submit your personal information please get your parent or guardian to do so on your behalf.

OTR may use the Personal Information you provide for purposes such as: carrying out a registration made by you; customizing the content you see; fulfilling your requests for services; improving the content and overall look and feel of our website and services, contacting you, conducting research, providing anonymous reporting for internal and external clients, contacting users regarding changes to our website or services, and customizing the content that you see on the organisation’s website.

We may automatically collect non-personal information about you such as the type of internet browsers you use or the website from which you linked to our website. We may also aggregate details which you have submitted to the site (for example, your age and the town where you live). You cannot be identified from this information and it is only used to assist us in providing an effective service on this web site. We may from time to time supply third parties with this non-personal or aggregated data for uses in connection with this website.

We are interested in your views, and we value feedback from our clients and visitors, we therefore have set up notice boards, newsgroups, feedback, email, forum facilities and/ or chat rooms. If at any time this website offers any chat rooms, notice board facilities, newsgroups etc we may collect the personal information that you disclose.

Such information will be used in accordance with this privacy policy. However, we can of course not control and be responsible for other parties’ use of the personal information which you make available to them through this website. We encourage you to be careful about what personal information you disclose in this way.

We aim to keep our information about you as accurate as possible. If you would like to review, change or delete the details you have supplied us with, please contact us as set out below.

It is OTR’s policy not to disclose your Personal Information to any individual, business, government entity or outside parties except:

(i) to provide services you’ve requested through us;
(ii) in response to a validly-issued subpoena, court order, or other legal process;
(iii) when necessary to establish or exercise our legal rights or defend against legal action; or
(v) where you request OTR to do so.

From time to time, OTR may use return email addresses to answer the email we receive from you. Such addresses are not used for any other purpose. Your Personal Information will not be collected for use that is in violation of the law, or unrelated to the use discussed in this Policy, unless you are also provided an opportunity to opt-out or otherwise prohibit such unrelated uses.  

*HTTPS????*We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as new technology becomes available, as appropriate.

OTR uses cookies to remember certain user information. Cookies are small data files that your browser places on your computer or device. Cookies help your browser navigate a website and the cookies themselves cannot collect any information stored on your computer or your files. When a server uses a web browser to read cookies they can help a website deliver a more user-friendly service. To protect your privacy, your browser only gives a website access to the cookies it has already sent to you. You may, at any time, disable or refuse to accept cookies by changing the preferences or settings on your web browser. If you choose to disable cookies, you will still be able to use our website. However, you will not be able to fully take advantage of certain automation and other functionality features available.

For a more complete policy on the use of cookies on our website, please visit our Cookie Statement page.

From time to time we may make changes to this privacy policy. If we make any substantial changes to this privacy policy and the way in which we use your personal data we will post these changes on this page and will do our best to notify you of any significant changes. Please check our privacy policy on a regular basis.

Please contact us using this form if you would like to know more about our privacy policy.